Kaleidoscope Adventures is a full service tour company specializing in student group travel. Our primary emphasis is developing festival and performance tours for middle and high school bands, choirs, and orchestras. We also specialize in senior class trips, dance and theater as well as educational tours for science and history groups. For more than 26 years, Kaleidoscope Adventures has been a leading innovator in the student tour industry. Our expert team works closely with educators to create a unique and enriching travel experience that will enhance their classroom curriculum and bring the classroom to life.
Established in 1993, the team at Kaleidoscope Adventures has over two centuries of combined experience in the travel industry. Kaleidoscope Adventures is registered with the state of Florida as a seller of Travel and is members of the American Bus Association (ABA), Student Youth Travel Association (SYTA), Cruise Lines International Association (CLIA), National Association for Music Education (NAfME), International Air Transport Association (IATA) and the Better Business Bureau (BBB). We adhere to a strict code of ethics to maintain the above-mentioned memberships.
Kaleidoscope Adventures offers flexible refund options to individual travelers up to 72 hours prior to departure:
More than 35 Days Prior to Departure: Your initial deposit + any unrecoverable fees paid to suppliers
72+ Hours to 35 Days Prior to Departure: 20% of total trip cost is non-refundable (or total amount paid to Kaleidoscope Adventures if less than 20% of total trip cost) + any unrecoverable fees paid to suppliers
72 Hours or Less Prior to Departure: 100% of payments are non-refundable
The KA team is committed to total transparency, so you always know where you stand. We will work on your behalf to minimize any unrecoverable fees and update you as we receive updates
You will also have the option to purchase travel protection including special cancel for any reason coverage (not available in the State of NY) when you register.
We understand that circumstances may require trips to cancel before or even during travel. The team at KA will work closely with your group leaders and school district to reschedule the trip.
Travel protection varies depending on which coverage you choose. Our preferred partner is Travel Insured International (TII), which offers options including Cancel For Any Reason (CFAR). Plan details are available before purchase and it’s the traveler’s responsibility to review them carefully. Call TII directly with any coverage questions at 844-440-8113 / ext. 1.
There is nothing more important than the health and well-being of our travelers. Your safety is always our priority. To ensure that you have the safest trip possible, we are taking bold steps, starting with a 24/7 Professional Tour Director assigned to your group. In addition, we:
- Successfully met the requirements of the World Travel & Tourism Council to become the 1st US based tour operator to receive the Safe Travels stamp
- Implemented the KA Approved certification program for all suppliers
- Increased safety protocol training for all KA staff and tour directors
- Added a health professional of your choice to travel with you at no cost (school nurse, parent health professional, etc.)
- Include post-departure travel protection as a gift for each traveler
- Distribute a KAre kit for each traveler with items like hand sanitizer, lanyards for tickets, and an individual bag to keep your items safely in your possession
Each of these measures is part of the #KASAFE campaign designed to help you travel confidently and safely. As always, you can expect constant communication, coordination and troubleshooting from your Professional Tour Director, and access to a staffed, 24-hour emergency line during your trip.
If a student becomes ill while traveling, we will follow the district, destination, and supplier protocols to respond. Our expert staff has undergone rigorous training and is prepared to react in emergency situations.
If a student gets sick, be assured that we will work with schools, group leaders, suppliers, and parents to determine a plan of action that keeps all students safe. Our team is an extension of your team!
Again, our job is to handle the difficult situations and coordinate an appropriate response. The KA professionals will work with school districts, group leaders, and others to determine the best course of action for that student and the group.
We will follow the guidelines of the district, transportation company, destination, suppliers, and group leaders to determine if temperature checks are required before or during the trip.
As you plan your adventure, know that COVID-19 has impacted the travel industry dramatically. As a result, your trip price may change. For example, transportation costs may have increased because of physical distancing requirements, or your favorite restaurant may now be closed.
The KA staff is comprised of seasoned professionals who always provide travel beyond expectations. They’ll put KA’s stellar reputation to work to find the best alternatives or solutions for your group. However, this may occasionally mean a price change. Kaleidoscope Adventures will never sacrifice quality or your safety to save a buck.
You can purchase insurance up until the final payment is received by our company. We use an insurance company and specific codes are given for each school. Contact either your group leader organizing the trip or our office for that code. After you have that code you can use it to see the travel insurance options on our affiliate’s site (Travel Insured).
Generally, hotel check-in is either late afternoon or in the evening of your arrival date. If you have a morning or afternoon arrival to your destination, you will go directly to your first day activity. Most hotels do not allow group check-in before 3:00 pm. Check your final itinerary for specifics. Final itineraries are generally sent to the teacher/sponsor two weeks prior to your trip.
We generally recommend $10 to $20 per meal if eating on your own. However, some meals are generally included in the trip package, so please check with your teacher/sponsor for details regarding the particular trip inclusions. Students may also want to bring additional money for souvenir shopping at your own discretion. We suggest each student bring $50 to $100 for souvenirs.
